October 6, 2014 – Executive Board Meeting agenda

Monday, 6 October 2014, at 9:00 a.m.

C1429, perhaps without booking it

 

1. Approval of the agenda—anything to add? Stick it on the end.

2. Approval of minutes from October 1st meeting

3. The herald angels sing: we have a bank account!

4. The English Department Meeting

5. Let’s set up our first reading somewhere.

a. Thursday nights at AfterMath are usually taken.

b. We could set up a reading at the bookstore.

c. We could set up a reading at Finnegan’s.

d. Somewhere else on campus? Outside-the-box thinking?

6. For next meeting, Katie will finally get in touch with our new friends.

7. Has anyone talked to his or her classes yet about the fantabulous parliament [of owls] that is ESA? Also we still have buttons from last year. Also we should really get on having bookmarks or bookplates or something cool like that.

October 1, 2014 – Executive Board Meeting minutes

Wednesday, 1 October, 2014, at 9:00 a.m. – 9:45 a.m.

Cascade Office, C Building.

Attendees

         Katie Stobbart (President)

Valerie Franklin (VP)

Kodie Cherrille (VP, interim secretary)

Ashley Mussbacher (Treasurer)

 

  1. Agenda approval.

 

  1. Approval of 2 previous minutes.

 

  1. Ashley Mussbacher appointed to be treasurer.
  • Katie, Kodie, and Val inaugurated her with the great Fountain Pen Sceptre.

 

  1. U-Join.
  • Scrabble was quite popular.
  • Vanessa Broadbent won the bottle.
  • Val has receipts for Ashley re. U-Join expenses.

 

  1. Death of LFL
  • Little Free Library rejected by facilities: it’s ugly; it’s a fire hazard; it could fall on someone.
    • Kodie: should we ask them what kind of criteria would allow it passage?
    • Val: let’s rest this idea for now.
  • Shelf to be moved to the multi-faith prayer room, next to the Cascade office.

 

  1. Grabbing the financial bull by the horns.
  • 2 signers required at the bank, for Thursday Oct 2 (2:00 p.m.) at Envision on South Fraser Way.
  • Ashley to print off emails, which she and Katie will sign.
  • First goal for treasurer: why, pay everyone back, of course!
  1. Clubs and Associations meeting.
  • SUS is providing funds differently this year. They’re now all by request.
  • We should make sure we know when we have to renew our Association status.

 

  1. Reading at the bookstore!
  • CIVL has readings at AfterMath.
  • Possible crossover opportunities with the Louden Singletree, the UFV lit mag.
    • Louden issues at the event
    • Louden contributors from previous issues could be contacted and asked to read.
  • There’s also the possibility of holding readings on weeknights at Finnegans.
  • Is there a possibility of getting all of UFV’s previous writers in residence to come together for a night? They could form a poetry/storytelling panel!

 

  1. Poems and short stories distribution
  • Dispersing little CanLit poems and short stories across campus.
  • Copyright issues?
    • Katie: if we find it online, a credit at the bottom should be okay.
    • We can also contact authors to see if they’re cool with it.
  • http://lemonhound.com/ plug: it’s great for CanLit stuff!
  • Prose should be 3 pages or less.
  • Louden material?
    • Might be overkill. We have Loudens on campus.

 

  • Rajneesh in ESA?
  • Rajneesh Dhawan, UFV professor and cool dude, wanted to be on the exec board Facebook group to provide advice.
  • For:
    • He’d provide ideas from a different perspective.
    • He might have a clear understanding of what ESA can do / get away with.
  • Against:
    • We already have good contact with faculty.
    • We might feel a little bit intimidated to discuss particular things.
    • As a student association, we should preserve our student status.
  • As a faculty advisor, he is very well invited to our non-exec meetings.
  • Katie is going to be at forthcoming English department meetings as a representative of ESA, and we can hear faculty advice there, too.

 

  • What should ESA say at the English department meeting?
  • Having professors coming to ESA readings. And: Reading! Their! Stuff!
  • “Special topics” and “literature in context” course descriptions remain vague for too long. Sometimes students don’t know what kind of course they’re going into until the first day of class, and by then, it’s too late to withdraw without losing money.
  • Workshops put on by faculty and ESA
    • “How to write a thesis statement,” and the like. While students typically have such skills, it might be useful to provide explicit teaching of certain writing techniques.
    • Kodie: Would the Writing Centre be interested in these sorts of workshops, too?
  • Meeting between faculty and English students at the end of Winter 2014 was great.

 

  • New friends, but no secretary.
  • Regular meeting times need to be established.
    • Monday mornings after Cascade meetings looks good.
    • Everyone present agrees to 9:00 a.m. on Mondays. Val to book a room.

 

  • Remember class visits?
  • Probably good that we didn’t do them, since there’s those darned Loudeners currently making rounds.
  • Regardless, we ought to talk to our own classes about ESA, for sure.
  • Val to give Ashley a link to ESA’s WordPress.

October 1, 2014 – Executive Board Meeting agenda

Wednesday, October 1, 2014, 9:00 a.m.

The Cascade office, because overlap and Keurig

  1. Approve the agenda
  2. Approve minutes from last two meetings, because Katie forgot them at home last time … and this time … can we just agree we’ve all seen them on Facebook?
  3. Ashley agreed to be our treasurer. Let’s pull out the sceptre and appoint her because we really need a treasurer.
  4. U-JOIN. THAT WAS FOREVER AGO.
  5. The Death of the Little Free Library Dream with arbitrary caps to show how devastating this this really is (and what do we do with the shelf?)
  6. Taking the financial bull by the horns, and other fiscal stories
  7. Clubs and associations kicked off, and what we now know about funding and stuff because Katie went and partook of the free food
  8. Maybe we should do an afternoon reading at the bookstore in conjunction with Louden Singletree?
  9. We should put cool poems and short stories by Canadian writers on just pieces of paper around campus so that people can read them, take them, write notes on the back, and make paper airplanes—Katie is reviving this notion because she really wants to do it and already picked out a couple poems. Short story recommendations? (Send them by email, we don’t have time to discuss in full today.)
  10. Do we want faculty on our Facebook group? (i.e. Rajneesh)
  11. Katie’s going to the English department meeting, which is pretty darn cool. What do we want to tell profs?
  12. New friends, and, so… we still don’t have a secretary.
  13. So, we never really did class visits and that is in a way good because trying to coordinate that with Louden visits would be really annoying (because more overlap — ALL THE OVERLAP) but yeah, we probably should do at least a few of those… for ESA… yeah.

September 15, 2014 – Executive Board Meeting agenda

English Students Association Agenda

Monday, September 15, 2014

The Green, Abbotsford Campus because we don’t have a room booked yet

 

1. Approve the agenda—anything to add? Stick it on the end, as Dessa Bayrock might say.

2. Approve minutes from last two meetings, because Katie forgot them at home last time

3. UJOIN. HOW’D THAT GO.

4. The Death of the Little Free Library Dream << with arbitrary caps to show how devastating this really is (and what do we do with the shelf?)

5. Taking the financial bull by the horns, and other fiscal stories

6. Clubs and associations kicked off, and what we now know about funding and stuff because Katie went and ate free food

7. Live Poets Society and the possibility of an afternoon reading with the Louden mayhap?

8. We should put cool poems and short stories by Canadian writers on just pieces of paper around campus so that people can read them, take them, write notes on the back, and make paper airplanes—Katie is reviving this notion because she really wants to do it and already picked out a couple poems. Short story recommendations?

9. Katie’s going to the English department meeting, which is pretty darn cool.

10. New friends, and so, we still don’t have a secretary fyi.

11. Class visits, which Katie may not have actually started working on yet.

August 12, 2014 – Executive Board Meeting minutes

Tuesday, 12 August, 2014, at 9:45 a.m.
Cascade Office, C Building.

 

Attendees

           Katie Stobbart (Prez [not Pezz])

Valerie Franklin (VP)

Kodie Cherrille (VP, recorded minutes in lieu of secretary)

Regrets

            Sam Bhattacharjee (Treasurer)

 

  1. Amendments to the agenda

A lot of adding. We doubled our agenda content! All additions and amendments are as follows:

  • Agenda approval postponing proposed by Katie. Val seconded. Since it wasn’t put up on the ESA board Facebook page, we figured we could amend our agenda in the middle of the meeting. We controlled the chaos with deft steady hands and caffeinated souls (courtesy of Val. Thanks Val!)
  • Next semester plan of action proposed by Kodie. Katie seconded.
  • ESA page on UFV proposed by Katie. Val seconded.
  • Secretary discussion proposed by Katie. Val seconded.
  • Class visits proposed by Katie. Val seconded.

Agenda’s amendments were then approved.

 

  1. A library that happens, by pure coincidence, to be little and free.
  • We aren’t calling it a “little free library,” as that’s apparently a thing.
  • Maybe a title sign to go on top! We can paint it! And a painting of George Owl peeking out at a nice angle on the shelf’s backboard. And stamps on the books!
    • Val, in a voice of peculiarly dark glee on how to make stamps: “you get an exacto-knife and rubber and YOU STICK IT.”
  • All attendees agreed that only books will go on the little free library. No pamphlets, flyers, etc.
  • We agreed to check on the bookshelf at least once a week during semester.
  • Maybe a title sign to go on top! We can paint it! And a painting of George Owl peeking out at a nice angle on the shelf’s backboard. And stamps on the books!
  • Expected to be operational come first week of fall semester.
  • We need to find a good (legal) spot to place the shelf.
  • We agreed to have a new ESA meeting on Aug 29, sometime after 2 p.m. It’ll double as painting day!

 

  1. Winter Formal!

-We are in Entertainment and Decoration. Kodie chose these categories because “THEY’RE AWESOME” (Val), are less administrative in nature, and is more focussed on participation at the actual event (and not running around getting a DJ, funding, etc.)

-Kodie will attend all events, inform ESA of their duties, and post the Winter Formal committee’s minutes on the ESA board. It has been adopted as Kodie’s spearhead project.

 

  1. Literary criticism magazine

-Proposed by Melissa Walter to Val. A literary criticism magazine, which would also have reviews of literature.

-Val spoke to Trevor Carolan about the idea. “Who would this be for? Who would read it? Where would the money come from?” He compared it to the Louden Singletree (UFV annual literary magazine), which is itself barely making it, in spite of existing for six years and being a cool option for a directed study course.

-Katie: What about literary criticism inside the Louden Singletree? This would make the Louden more diverse (and more like other university magazines, which typically have such contributions).

- Katie offered to bring Melissa and Andrea MacPherson together (or at least correspond) in order to talk about it. Possibilities!

 

  1. U-Join

-Happening at Abbotsford on Monday Sept 8, from 11-4 p.m. and Chilliwack on Tuesday the 9th, 11-4 p.m. This is production day at The Cascade.

-ESA-piphany: let’s play scrabble at our table!

  • Class-one brainstorm ensued: let’s get prizes and ESA promo stuff (like bookmarks!). We should also have a good real-time feed happening on the ESA site to get more traffic, digitally and three-dimensionally.

 

  1. Plans of action
  • Katie quite interested in bringing back the open-mic nights over fall semester.
    • Kodie: Do we have any outlet for improv at the university? Maybe make it open-mic and improv?
  • Kodie had thought of writing an email at the beginning of the summer to Rajneesh Dhawan to ask him if he or other English faculty professors are interested in some kind of participation with the ESA. Still hasn’t happened. He promises to have an email sent before fall semester begins.
  • Kodie had been thinking, before taking on the winter formal stuff, about making an improv show on CIVL that is poetry-slammed themed. He shall continue to brainstorm and/or let it fester brilliantly in the ideal world, where it will not be tarnished by his attempts to act out those ideas and thus “world” them
  • “Can-lit propaganda program” – Katie proposed we distribute little pieces of poetry and prose from Canadian writers. Universal acclaim ensued.

 

  1. Website shenanigans.
  • The ESA website hasn’t been updated for a while, but in order to update it, we need to take a quick course.
    • Katie: “I said I’d take it … Anyone one to take it? Eh? EH?!”

 

  1. Goodbye for now, Jeff.
  • We love you. Come back into our owly arms soon!
  • Secretary position is now open for ESA. In the meantime, duties will be distributed across the ESA exec board.
  • We also need to touch base with Sam, our treasurer.
    • We also really need to set up a bank account.

 

  1. Class visits.
  • Katie offered to do much of the recruiting
  • Of course, in every class we take in the fall, every ESA member will be vocal about the ESA and how awesome it is to be in it. Of course you will. Good owl.

Meeting adjourned at 10:44 a.m. Have fun on your respective trips, Val and Katie!

June 25, 2014 – Executive Board Meeting agenda

Wednesday, June 25, 2014 at 3:30 p.m.

Room B133

  1. Agenda approval
    – That agenda, in constant need of approval! If there’s any other business, add it to the end.
  2. Minutes approval
    – Because everyone has read them in preparation for the meeting.
  3. Bank account status
    – We should really get going on this and pay people back before they disappear. Otherwise we’ll also have to pay for postage.
  4. Little free library update
    – I think we still need to go a-shelving!
  5. We should join U-Join!
    – Because that’s how we get super cool English students to check out their super cool association of… you guessed it: English students!
  6. Teaming up for winter formal
    – A bunch of associations want to throw a party with us. Do we want to throw a party with them? Katie has the details.

June 11, 2014 – Executive Board Meeting minutes

Wednesday, June 11, 2014 at 3:30 p.m.
Room A233

Meeting chaired by Katie Stobbart (President)

Minutes taken by Jeff Hughes (Secretary)

 

Attendees:
Katie Stobbart (President)

Valerie Franklin (Vice President)

Jeff Hughes (Secretary)

 

Regrets:

Kodie Cherrille

Sam Bhattacharjee

owl

 

  1. Agenda Approval
  • The Agenda was approved after agreeing to remove discussion of the campfire.
  1. Minutes Approval
  • The minutes from May 28, 2014 were approved.
  1. Bank Account Status
  • Valerie to investigate account status with Sam. About funding for LFL when Sam returns.
  • We still haven’t received the total cost for the grad party.

Katie: We can’t pay cover our costs until we get that.

  1. Little Free Library
  • Still need to acquire a bookshelf.
  • Once acquired, decoration will begin.
  • Suggested decorations include George, the ESA mascot and Hedwig from the Harry Potter series.
  1. Campfire Storytelling
  • Campfire item returned to the agenda.
  • There were no fire bans at potential campfire locations. Will have to check again closer to the event.

lego

  1. Other Projects/Business.
  • Great Gatsby Party in Harrison. Valerie is attending and will share this event on the public ESA board.
  • Jeff wants to get a talk or workshop on the rhetoric of science set up for the fall semester. He will research more on this idea. Katie doesn’t think it’s something the ESA would sponsor, but supports looking into it for further information.

Meeting adjourned at approximately 4:00 PM.